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Web-Based System to Track Inventory and Sales at Hawaii Medical Marijuana Dispensaries

The Hawaii State Department of Health has contracted with BioTech Medical Software Inc., dba BioTrackTHC for a web-based system that will provide the department 24/7 access to real-time data of medical marijuana inventory, sales, and other information required of dispensary licensees statewide. The negotiated cost of the contract is $239,000 for the first year and $160,000 for each successive year during the five-year agreement. BioTrackTHC was selected through the State of Hawaii Request for Proposals process.

biotrack-logo“This is another major step forward to implement the medical marijuana dispensary program to ensure access for registered patients and their caregivers,” said Keith Ridley, chief of the Office of Health Care Assurance. “After researching various options, we determined a web-based software system would be the most effective and user-friendly way for licensees and state employees to collect and report seed-to-sale tracking information.”

Ridley’s office, which performs all state licensing activities on healthcare facilities, agencies and organizations in Hawaii, is tasked with implementing Act 241, which was signed into law by Gov. David Ige in July 2015.

Detailed Inventory and Sales Information

The seed-to-sale tracking system will be used to collect detailed inventory and sales information such as:

  • The total amount of marijuana at each dispensary production center, in the form of seeds or plants, including all plants that are derived from cuttings or cloning, until the marijuana products are sold or destroyed
  • The total amount of marijuana product inventory at a retail dispensing location
  • The total amount of marijuana products purchased by a qualifying patient and primary caregiver from all retail dispensing locations in any 15-day period
  • The amount of waste produced during the cultivation, harvest, and manufacturing processes.

“BioTrackTHC is an experienced company that has successfully developed and implemented a seed-to-sale tracking system in other states,” said Ridley. “We expect their experience and expertise will help to implement an effective system for Hawaii and we are glad to have them as partners in our effort to ensure patient safety, product safety, and public safety. However, we also realize it will take several weeks of training and then testing to get the system operating smoothly.”

Background

Eight medical marijuana dispensary licenses were issued earlier this year under Act 241 Hawaii Revised Statutes Chapter 329D. Three licenses were issued for the City and County of Honolulu, two dispensary licenses each for the County of Hawaii and the County of Maui, and one dispensary license for the County of Kauai. Each dispensary licensee will be allowed to operate up to two production centers and two retail sites for a total of 16 production centers and 16 retail dispensary locations statewide. Each production center can grow up to 3,000 marijuana plants.

For more information on the Medical Marijuana Dispensary Program go to http://health.hawaii.gov/medicalmarijuanadispensary/

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