Office of Information Practice Advising Agencies to Disclose P-Card Records to Requesters

In light of numerous inquiries about the disclosure of P-Card usage by government employees, the state Office of Information Practices (OIP) is generally advising agencies to disclose unredacted P-Card records to requesters, because all purchases made on the cards are supposed to be justified as work-related expenses.

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In rare circumstances, there may be confidential information that should be redacted because of a significant privacy interest, such as medical information.

P-Card usage is distinguished from personal credit card reimbursements sought by employees for work expenses.  In the case of employees’ requests for reimbursement of work-related expenses paid for by their personal credit cards, it is proper to redact all personal or confidential information on the personal credit card invoices, such as all non-work related purchases, personal address, credit card number, interest rates, balances, payments due, and rewards points.

P-Card records to requesters, agencies are further cautioned to redact confidential P-Card account numbers and any taxpayer identification numbers for vendors.  Oftentimes, a vendor’s taxpayer ID number is a person’s social security number, which should be redacted prior to disclosure.

For the latest open government news, check for archived copies of What’s New articles that are posted here, or e-mailed upon request. To be added to OIP’s e-mail list, please e-mail oip@hawaii.gov.  Also, if you would like to receive What’s New articles or attachments in a Word format, please contact OIP at (808) 586-1400 or oip@hawaii.gov.

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